Leon Saven Design – FRONTLINE OFFICE ADMINISTRATOR

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Practice: Leon Saven Design
Contact Person: Leon Saven
Phone Number: 021-421 6688
Email Address: design@leonsavendesign.com
Location: Cape Town
Expiry Date: 24 Aug 2018

Further Details:

Reporting to: Principal

About the role: A dynamic firm of architects and designers, located in the design district of De Waterkant, Cape Town, with projects in Cape Town and Budapest, is looking to recruit a Front-Line Office Administrator. The incumbent will be responsible for performing a wide range of front-line administrative and office support activities, to facilitate the efficient operation of the organisation, as well as providing personal assistance support to the principal.

Main duties & responsibilities include:

  • Reception and office management, including receiving and directing phone calls, greeting visitors and clients and general management and maintenance of the office environment.
  • Liaising with clients, suppliers and the public including obtaining quotations, literature and samples from suppliers as required.
  • Filing and record keeping for the office, projects and administration.
  • PA and organisational duties for the principal, including diary management, scheduling, drafting correspondence, data capturing, writing up minutes of meetings, etc.

The suitable candidate should possess the following:
Knowledge:
· Relevant tertiary qualification (office administration and/or marketing) advantageous.
· Previous Office Management/Administration/PA experience required.
· Computer literacy (Microsoft Office, Word, Excel and Outlook) is essential, as well as a knowledge of the operation of standard office equipment.
Abilities and skills:
· Friendly, outgoing individual with a well-rounded approach and great attitude.
· Strong organisational skills with a systematic, consistent and structured approach to work.
· Ability to work and think independently.
· Ability to work well under pressure and multitask, while maintaining excellent attention to detail.
· Presentable, with the ability to interact respectfully and calmly with clients and contractors.
· Flexibility, adaptability and ability to use initiative.

Please email a covering letter and CV by email only.

All applications will be treated confidentially. Closing date for applications is 24 August 2018.

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