DesignSpaceAfrica – FRONT LINE OFFICE ADMIN

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Practice: DesignSpaceAfrica
Contact Person: Uli Mpahlwa
Phone Number:
Email Address: uli@designspaceafrica.com
Location: Gardens, Cape Town
Expiry Date: 16 Sep 2018

Further Details:

Main admin duties & responsibilities

  • Reception and office management: Including receiving and directing phone calls, greeting visitors and clients and general management and support for the office environment. Liaising with clients, on admin & project related functions
  • PA and organisational duties for the principal: Including diary management, travel arrangements & scheduling, report compilation, writing up minutes of meetings, etc.
  • Basic book-keeping & Admin support: Invoicing, data capturing, including filing, record keeping for the office, administration and project team support being key requirements
  • Social media versatility and affinity to the coordination of staff social events will be an added advantage.

Qualifications & Experience

  • Relevant tertiary qualification (office administration and/or book-keeping) advantageous.
  • Previous Office Management /Office Administration/PA experience required.
  • Computer literacy (Microsoft Office, Word, Excel and Outlook) is essential, as well as a knowledge of the operation of standard office equipment.
  • Office etiquette with good writing and typing skills essential.

Abilities & Skills

  • Friendly, outgoing individual with a well-rounded people oriented personality with a positive attitude.
  • Good organisational skills with a systematic, consistent and structured approach to work.
  • Ability to work and think independently, ability to take initiative, adaptable and flexible in a new environment.
  • Ability to work well under pressure and flexible, while maintaining professionalism and the required calmness.
  • Presentable, with the ability to interact respectfully and professional with staff, clients, consultants and contractors.

Requirements

Motivation letter and CV with reference per email.

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